Document Digitization
Document Digitization
Document Digitization involves document scanning and associating some keywords with scanned images which will help retrieving your documents easily.
Document Scanning
Document scanning is the process of converting physical documents into computerized soft copies or digital copies. Elementary purpose of document scanning is perpetual preservation of documents and quick & on demand retrieval.
There are few associated activities with document scanning services, which helps in achieving final objective behind services
Pre Scanning Activities
Identification of Customer Requirements It is essential to understand customer's requirements and objective behind document scanning services. This may require personal visit of our representative to see the documents.
Transfer of Documents
We provide Onsite and Offsite service of document scanning. It is one of the key elements of document scanning process. We ensure safety and integrity of documents are maintained.We provide document pickup and drop services, if required by client.
Document Preparation
Document preparation involves removing documents from files / folder, remove stapler pins, straighten folded edges, paste photograph, remove dust etc...
We have experience of scanning age old documents and our support staff is well trained to handle documents with proper care.
Document Scanning
Scanning is process that optically scan images, any paper, printed text, handwriting, or paper object and converts it to digital image. There are various parameters which needs to be considered before we start scanning, eg. size of the document (A4, A3, etc), color of scanned image (B&W, Grayscale, Color), scanning resolution (150dpi, 300dpi, etc). These parameters are very important to ensure proper quality of the document and keeping image size in limits.
Based on customer requirements our consultant suggests and proposes best possible solution. Miscot uses scanners from Kodak, Fujitsu, HP, Avision, plustek etc. We have flatbed to high speed ADF scanners. To avoid dependency on scanning software provided by OEM, Miscot has customized scanning applications which can fulfill client's requirement. This help us in avoiding dependencies on OEM and give cost advantages to our customers.
Our scanning services includes
- Office Document Scanning
- KYC Document Scanning
- Engineering Drawing Scanning
- HR Document Scanning
- Map / Civil Plan Scanning etc...
- Accounting & Finance Documents
- Legal Documents, Agreements & Contracts
- Sales & Marketing Documents
- Procurements & Inventory Documents
- Supply Chain Documents & Vouchers
- Operational Documents
- Account Opening Forms & KYC
Post Scanning Activities
Image Processing
Based on customer requirements, scanned images need to be processed. Image processing includes merging, splitting, add or delete pages. File creation is done after image processing. Creation of output files (PDF, Multi Page Tiff, JPEG etc...) as per customer requirements.
Indexing
Metadata indexing ensures quick, easy and accurate retrieval of scanned images. Keywords that helps in recognizing scanned images should be indexed. Miscot has web based application (SwiftDocs, DMS) which takes care of post scanning activities like indexing, digital linking of indexes and images, efficient retrieval of document and many more value added features.
Quality Assurance & Packaging
Each image will be checked and go through various test parameters. Once quality of each image is checked, physical documents will be sent to packaging department. Final image files will be uploaded to DMS or backed-up in CD / DVD/HDD. Document will be filed as per original sequences and delivered to concerned department.
Advantages being with Miscot
- Single Point of contact for document scanning services and Document Management System (DMS)
- In-house Software development Team to provide solution leveraging available technologies without additional cost
- Use in-house customized softwares to handle for entire process more automatically to avoid manual mistakes
- Being more than 15 years in the document scanning business with more than 100 different type of scanners to take care of any type/size of document
- Trained and experience manpower resources to complete the project well in time and provide scalability at any given time
- Well equipped, secured data center to store large data during the project duration