Document scanning is the process of converting physical documents into computerized soft copies or digital copies. Elementary purpose of document scanning is perpetual preservation of documents and quick & on demand retrieval. There are few associated activities with document scanning services, which helps in achieving final objective behind services

Pre Scanning Activities

• Identification of Customer Requirements
  It is essential to understand customer's requirements and objective behind document scanning services.
• Transfer of Documents
  It is one of the key elements of document scanning process. We ensure safety and integrity of documents are maintained.We provide document pickup and drop services, if required by client.
• Document Preparation
  Document preparation involves removing documents from files / folder, remove stapler pins, straighten folded edges, paste photograph, remove dust etc... We have experience of scanning age old documents and our support staff is well trained to handle documents with proper care.

Document Scanning

Scanning is process that optically scan images, any paper, printed text, handwriting, or an object and converts it to digital image. There are various parameters which needs to be considered before we start scanning, eg. size of the document (A4, A3, etc), color of scanned image (B&W, Grayscale, Color), scanning resolution (150dpi, 300dpi, etc). These parameters are very important to ensure proper quality of the document and keeping image size in limits. Based on customer requirements our consultant suggests and proposes best possible solution. Miscot uses scanners from Kodak, Fujitsu, HP, Avision etc. We have flatbed to high speed ADF scanners. To avoid dependency on scanning softwares provided by OEM, Miscot has customized scanning applications which can fulfill client's requirement. This help us in avoiding dependenices on OEM and give cost advantages to our customers.

Document Scanning

• Document Scanning
• Legal Document Scanning
• HR Document Scanning
• Account Opening Forms Scanning
• KYC Document Scanning
• Engineering Drawing Scanning
• Map / Civil Plan Scanning etc...

Post Scanning Activities

Image Processing
Based on customer requirements, scanned images need to be processed. Image processing includes merging, splitting, add or delete pages. File creation is done after image processing. Creation of output files (PDF, Multi Page Tiff, JPEG etc...) as per customer requirements.

Indexing
Metadata indexing ensures quick, easy and accurate retrieval of scanned images. Keywords that helps in recognising scanned images should be indexed. Miscot has web based application which takes care of post scanning activities like indexing, digital linking of indexes and images, efficient retrieval of document and many more value added features.

Quality Assurance & Packaging
Each image will be checked and go through various test parameters. Once quality of each image is checked, physical documents will be sent to packaging department. Final image files will be uploaded to DMS or backedup in CD / DVD. Document will be filed as per original sequences and delivered to concerned department.